Marc Thoday

Minutes of the meeting of Aylesbury and District Football League Committee held at 7.00p.m. on Wednesday 9 October 2024 at Aylesbury Vale Dynamos Ground
————————————————————————————————————————
Present: K Saw (Chair), K Dunnings, M Griffin, Mrs M Harrison, N Sabatini, A Skeggs, and M Thoday.
Apologies were received from A Morgan, P Rice, R Small, and Mrs M Stevens.
The Minutes: of the meeting of 4 September 2024 were agreed.
Matters Arising:
• The pitch at St Michael’s School was too short, so AV Dynamo Warriers would be playing at
Kingbrook School.
• A new quote for cup final programme production had been received at 78 per copy.
• The Prison game did not taken place.
Correspondence:
• Wingrave FC – The Development team was struggling for players and had requested two weeks off. They had called off the game on the 12th, so it was agreed to give them a free week on the 19th and 26th October.
• Ryan White – The B&B FA wanted more evidence that Ryan White had attended matches despite being reported by the referee. Further FB comments would be forwarded to the B&B.
• Aylesbury Lions FC – Dispute over a DofB of a player. B&B investigating.
• Buckinghamshire Utd FC – Buckinghamshire Utd had won their appeal due to the League not forming a constitution at the AGM as specified in the rules, despite minuting that this would not take place until the SGM. The reason for the expulsion was not a consideration.
• Chesham Youth FC – Chesham Youth had reported an alleged assault by a Stoke Mandeville player and manager on one of its players at the end of the match. Secretary to write to Stoke Mandeville FC for their comments.
• AV Dynamo Warriors FC – There were several players still not registered as the forms had not been submitted to the Registration Secretary. The Registration Secretary had explained the process to the Warriors Secretary.
• Aylesbury Royals FC – New home pitch. Now Bedgrove Park.
• Rivets FC – The Secretary did not have Full Time access. This needed to be set up via WGS or failing that The FA need to be contacted. Rivets were to be given 7 days to set up access or fixtures would not be scheduled.
• Aylesbury Hearts FC – Complaint about a referee. The contents were noted, and the Referees Secretary would respond. A committee member would attend future games.
• Elmhurst FC – New home kit – pink & black tops, black shorts and socks. New away kit – green & black tops, white shorts and socks.
Treasurer’s Report:
No Outstanding monies noted

Registration Secretary’s Report:
• An email on the registration process had been sent to all the clubs.
• There was an issue with Full Time that you cannot add player telephone numbers, but this
was being investigated.
• For B&B FA cup games players needed to be registered by midday on the Friday.
• One transfer – D Fountain Rivets FC to Aylesbury Vale TT FC.
Fixtures Secretary’s Report
Free Weeks
• Aylesbury Hornets FC wanted a free week on 12th October, not within the 4-week period, so
declined. They wanted the 4-week notice for a free week changed. They would need to submit a rule change request to the AGM and reason for it.
• Wendover FC had requested a free week, 2nd and final, on the 9th November. Accepted.
Awarded Games
• 7 September – Rivet Reserves played an unregistered player, Chris Morbey. Game awarded
to Steeple & Ludgershall. Rivets FC fined £50. Rule 18M1.
• 28 September – Wingrave Development forfeited against AVTT Reserves as unable to raise
a team. Game awarded to AVTT Reserves. Wingrave Development fined £50 plus half
match fee of the referee. Rule 20E1.
• 12 October – Aylesbury Lions FC had forfeited against AWAC as unable to raise a team.
Game awarded to AWAC. Aylesbury Lions fined £50 plus the cost of the referee. Rule 20E1.
Late Team Sheets – Fined £10. Rule 21A.
• 5 October – Not received by 6pm on the Monday – Aylesbury FC and AWAC FC.
Incomplete Team Sheet – Fined £10. Rule 21A.
• 5 October – Not fully completed by the Wednesday – Buckinghamshire FC.
General
• There had been no missing / late team sheets during September.
• Very few match videos or photos sent in except from Stoke Mandeville and Plough Penguins.
Social media updates from AW, Aylesbury and Wendover.
Referees Secretary’s Report:
• The referee had reported the behaviour of Haddenham Utd players in their recent match
against Aylesbury Hornets.
• Fines
7 September – Wingrave Development – Late fixture confirmation. Fined £10. Rule 20C.
14 September – Aylesbury Royals – No club assistant. Fined £10. Rule 23C.
AV Dynamos Warriors – No referee mark. Fined £10. Rule 23H.
21 September – Great Missenden – Late fixture confirmation. Fined £10. Rule 20C.
Aylesbury – Late fixture confirmation. Fined £10. Rule 20C.
28 September – Aylesbury Hearts – No referee mark. Fined £10. Rule 23H.
Chesham Youth – No club assistant. Fined £10. Rule 23C.
5 October – Buckinghamshire Utd – Late team sheet to referee. Fined £10. Rule 20A.
Buckinghamshire Utd – Late kick off. Fined £10. Rule 20A.
AWAC – No referee mark. Fined £10. Rule 23H.
Buckinghamshire Utd – No referee mark. Fined £10. Rule 23H.
Aylesbury FC – No referee mark. Fined £10. Rule 23H.

Any Other Business
• Kevin Dunnings would not around from December until April.

The meeting closed at 8.45 p.m. The next meeting was arranged for 6 November 2024 starting at 7 o’clock

Minutes of the meeting of Aylesbury and District Football League Committee held at 7.00p.m. on Wednesday 4 September 2024 at Aylesbury Vale Dynamos Ground

————————————————————————————————————————

Present: K Saw, K Dunnings, M Griffin Mrs M Harrison, A Morgan, P Rice, R Small,Mrs M Stevens, M Thoday.

Apologies were received from N Sabatini, A Skeggs.

The Minutes: of the meeting of 31 July 2024 were agreed, with the amendment to explain that

Haddenham will only be charged by the Parish Council when they are able to play on their pitch.

Matters Arising:

We are still waiting for a date suitable for Alastair to meet with the Secretary and Chair.

Correspondence:

Buckinghamshire United have appealed against their removal from the league. They have not yet affiliated.

Aylesbury FC have changed their kit colour to grey tops, black shorts and grey socks. Their blue kit will be their second kit.

There will be an adult referee course on 12 & 13 October at Ascot.

Stoke Mandeville have a new reserve manager Lee Benton lee.benton@hotmail.co.uk 07900996455.

Aylesbury Hearts Home ground will be Edinburgh Playing Fields.

AVDFC Spartans have folded

Aylesbury Lions will no longer have a reserve team.

Thame have been put into Division 1

A new Code of Conduct has been sent from the FA. Love Football. Protect the Game: 2024-25 Grassroots Football Season

Registration Secretary’s Report:

There have been several enquiries about rules concerning signing on players. Two can be signed before Friday midday, and three on the matchday – excluding cups.

Players who have played at a higher level for 6 matches need to wait 21 days to play at grass roots level.

Forms and queries need to be sent in by just one person from a club.

If it comes to the attention of the Committee that any players are being paid, it must be reported. We are an amateur league and do not receive payment for playing.

Fixtures Secretary’s Report

All fixtures are done till the end of September

Two clubs have arranged matches against Aylesbury Prison.

Free Weeks

Haddenham – 21st September. – County Cup Date

Aylesbury Hornets – 21st September – County Cup Date

Wendover – 28th September -First XI – agreed

Aylesbury Royals – 28th September – agreed

All Council Pitches are back available, could clubs using them please provide any feedback on their condition, from the pitch to the changing facilities.

Clubs are reminded that they must not rely on the FA Full Time text for Results, they should check the website to ensure it’s been received correctly, a back-up to guarantee avoiding a fine is to also manually send it via Text or Whatsapp to the Fixtures Secretary on 07738215353.

Clubs most not change a KO time or pitch location without informing the Fixtures Secretary. Things will usually be granted with mutual agreement with both teams and the Official.

Referees Secretary’s Report:

The pre-season meeting of referees was held on 27 August.

The winning rookie referee was Stephen Griffiths, Neil Harding won overall.

There will be a referee course here on 6 October which Mark will attend to scout for new referees.

Coverage of referees for matches is o.k. until the end of the month, when it may be difficult.

Mark will not find referees for friendly matches in future.

Any Other Business

Pitch inspections have been made, the teams with problem pitches have been emailed.

Mark has enquired about a new source of programmes for Cup Finals.

The meeting closed at 9.13 p.m. The next meeting was arranged for 2 October 2024

­Minutes of the meeting of Aylesbury and District Football League Committee held at 7.00p.m. on Wednesday 31 July 2024 at Aylesbury Vale Dynamos Ground

(this replaces the August meeting, which would be the day before the SGM)

————————————————————————————————————————

Present: P Rice, K Dunnings, Mrs M Harrison, N Sabatini, K Saw, A Skeggs, R Small, Mrs M Stevens, M Thoday.

Apologies were received from. M Griffin, A Morgan,

The Minutes: of the meeting of 7 July 2024 were agreed.

Matters Arising:

Peter will not be available during part of the winter so Kevin Saw will take over as Chair.

Haddenham will only be charged when they are able to play on their pitch, at other times they will hire a Council pitch, which will help alleviate their fixture issues.

Correspondence:

We have heard from Berks and Bucks about the cost and usage of school 3G and grass pitches, but there would be no changing facilities and times would vary. We have informed them that is not of much help to us.

County have asked us to declare areas around football pitches to be smoke-free zones, but we have no way of policing this so it is impractical.

The Secretary and Chair have been invited to meet with Alastair from the B&B FA for an up-date meeting.

Treasurer’s Report:

Outstanding fines

Buckinghamshire Utd. £300

Potten End £310

Registration Secretary’s Report:

Some teams have registered, all have until 8 August to do so.

Managers need to do the Players Well-being Course before they can register.

Fixtures Secretary’s Report

If any team wants a free week in September we are very close to the deadline of 4 weeks’ notice.

The deadline to enter County Cups is Sunday 4 August.

Referees Secretary’s Report:

Registration forms have been sent out

We have some new officials recently qualified, plus some experienced referees that has moved to the area or are picking up the whistle again

Mark will be attending a referee course as ADL representative on 11/08 @AVD

The preseason meeting for referees in August is still to be arranged.

There are some important rule changes that will be briefed to clubs at the SGM,

Any Other Business

There will be pitch inspections of all pitches before the start of the new season.

A considerable amount of time was spent on the final draft of the divisional set-up. It will have been sent to clubs, for approval at the SGM.

The table of Cups each team has entered has been sent out, if any club has not seen it please contact Margaret a.s.a.p, definitely before the draws are made on 9 August,

The agenda for the SGM has been revised and was sent out on 1 August, 7 days before the SGM. The Committee are recommending the removal of two clubs in the league, a two thirds majority is needed for this to happen.

The meeting closed at 8.55 p.m. The next meeting was arranged for 4 September 2024

Marsworth Cup Report

Tring Athletic have been approached about holding next year’s Marsworth Cup Finals there, following problems last season.

It was agreed, with the proviso that teams in the Cup Finals would each supply three stewards to monitor and deal with any unsatisfactory behaviour of the spectators. Prospective teams have been informed of this, and advised to withdraw from the Cup if they are not prepared to supply stewards.

Due to the issues that occurred during the 2024 Reserve Final, both this season’s fixtures will be planned for a Monday evening.

Minutes of the meeting of Aylesbury and District Football League Committee held at 7.30p.m. on Wednesday 3rd July 2024 at Aylesbury Vale Dynamos FC

————————————————————————————————————

Present: P Rice, M Griffin, K Saw, R Small, M Thoday.

Apologies: Mrs M Harrison, Mrs M Stevens, N Sabatini, K Dunnings, A Morgan, A Skeggs.

Congratulations to our Vice Chairman Kevin Saw, who was nominated for an ‘Outstanding Contribution’ Award by the Berks and Bucks FA. The Awards Ceremony is on 25th July.

The Minutes: of the meeting of 5th June 2024 were agreed

Matters Arising:

Following Peter and Kevin’s visit to Aylesbury Prison and the discussion at the AGM, more will be discussed at the SGM with regards a Football Team being created with games being played at the Prison. The aim is to play friendlies for Season 2024-25, pending a possible entry to Season 2025-26.

We have a reply back from Jon Wood from the Berks and Bucks regarding Aylesbury Council pitches and other alternatives. An investigation has been made regarding School Pitches, however only a Grass Pitch and 4G pitch price has been quoted with no further information on where the location is. The Committee will seek further information.

Peter will revisit Tring Athletic FC with regards usage of their facilities for Season 2024-25 for the 2 Marsworth Cup Finals.

Correspondence:

Tring Town Zebra’s will known as Tring Athletic ‘A’ for the forthcoming season.

AWFC and AWFC FC Reserves will affiliate as one Club for season 2024-25 but as two individual and independent teams as AWFC and AWFC AC in the Premier Division.

Treasurer’s Report:

Outstanding Fines

Buckinghamshire Utd 90.00 (May) + 170.00 (June) = £260

Potten End 70.00 (May) + 160.00 (June) + 50.00 (Failure to attend AGM) + £50 Failure to adhere to League Business at July’s Committee Meeting = £330

Tony to confirm the above amounts

Oustanding Fines need to be paid by the end of July, if not an item will be on the SGM Agenda for Clubs to vote on whether these sides who owe substantial fines should be voted in or out for next season.

Registration Secretary’s Report:

Player Registration Forms are now on the website.

Clubs are reminded to obtain authority from the Player by them completing the Paper form first, then to submit the Player to Whole Game System. Once submitted issue free, they can scan the Paper form to Marcie, Registration Secretary.

League Sanction will open on 4 July

Fixtures Secretary’s Report

Clubs were asked at the AGM to forward details of their County Cup requests so we can ensure they are entered after issues in previous seasons. Only 5 Clubs have communicated. Please can all Clubs who are entering the B&B or Herts FA Cups to confirm by 14th July.

Referees Secretary’s Report:

A Referees Meeting is being organised to discuss next season and how things cn be improved.

Any Other Business

After a question was raised at the AGM on the League’s Finances, further support for Clubs is being investigated. If Clubs have any ideas on what they would like the League to do with funds, they should put things in writing before 14th July.

AWFC were invited by the Committee to discuss both their Teams behaviour, On and Off the pitch last season and their comments for the forthcoming Season. A stern warning was given that their behaviour is not acceptable and must improve. AWFC confirmed they would take the appropriate steps to improve things.

Potten End were invited by the Committee to discuss their Teams behaviour, On and Off the pitch last season and their comments for the forthcoming Season. Potten End failed to attend the meeting

————

Reminder of the ADL Special General Meeting on Thursday 8th August 1930 at Rivets Sports & Social Club. All Clubs must be represented by 2 Club Members, the Secretary and Team Managers for each Team.

The meeting closed at 9.00 p.m. The next meeting was arranged for 7th August 2024

Minutes of the meeting of Aylesbury and District Football League Committee held at 7.30p.m. on Wednesday 5 June 2024 at Aylesbury Vale Dynamos Ground

————————————————————————————————————————

Present: P Rice, K Dunnings, M Griffin, Mrs M Harrison, A Morgan, N Sabatini, K Saw, A Skeggs, R Small, Mrs M Stevens, M Thoday.

Apologies there were none

Congratulations to Kevin Saw who was chosen to referee the ESFA National Under 13 Cup Final at West Bromwich between Thames Telford School and Upton Grammar School on 23 May.

The Minutes: of the meeting of 1 May 2024 were agreed

Matters Arising:

The Marsworth Cup and the Thomas Field Shield are separate competitions to the ADFL

Cups and therefore need to be separated from the main body of the ADFL Minutes.

On 11 May Peter and Kevin attended a game at Aylesbury Prison between the prisoners and Berks and Bucks representatives. They will speak about this at the AGM.

Clubs were emailed to discover whether they would use Aylesbury Council pitches if they were in a better condition and less expensive. Five have replied positively.

It is worth noting that Berks and Bucks have the ability to provide a grant for clubs with their own pitches that need improvement. Contact Berks and Bucks for further details.

Good quality footballs have now been obtained for Cup Finals.

Correspondence:

We have had correspondence from Buckinghamshire Council about clubs signing up for a Smokefree Sidelines campaign, they informed us that some clubs have already done this. The Committee felt this would be impossible to enforce.

The Secretary of Oving FC will be Paula Cairney, with immediate effect. The email address is secretary.ovingfc@gmail.com

Treasurer’s Report:

Outstanding Fines

Buckinghamshire Utd 90.00

Potten End 70

St Leonards 30

Teams will not be accepted for next year unless fines are paid by the AGM

Registration Secretary’s Report:

League sanction will open on 4 July, the FA systems will be down from 1 – 3 July.

As from this coming season teams cannot affiliate unless managers have a DBS form, and if they have players under 18 years old they will also need to have a welfare officer.

Fixtures Secretary’s Report

All the existing teams have been sent registration forms, all returned with the exception of Buckinghamshire United.

Postponed Games

Potten End Vs Haddenham – game awarded to Haddenham Utd, Potten End withdraw Saturday AM £50 fine rule 20E

Missing Teamsheets

24th April Potten End – failed to upload a teamsheet. Over 21 days late. £50 fine. Increased from £10 rule 21A

27th April Bucks Utd Vs Potten End. Both teams failed to upload a teamsheet. Over 21 days. £50 each rule 21A

Potten End Vs Bucks Utd. Both teams failed to upload a teamsheet. Over 21 days. £50 each rule 21A. Increased fine from £10 each

1st May Bucks Utd. Failed to upload a Teamsheet. Over 21 days late. £50 fine.rule 21A

Late Teamsheets

4th May rule 21A

– Thame B, not by 6pm Monday. £10

– Stoke Mandeville Res – not by 6pm Monday. £10

– Wingrave Development – over 7 days later. £30

Referees Secretary’s Report:

A pre-season meeting for referees is yet to be arranged.

24th April

Potten End no referee mark fine £10 rule 23H league

Buckinghamshire United no referee mark fine £10 rule 23H league

27th April

Potten End no referee mark fine £10 rule 23H league

Buckinghamshire United no referee mark fine £10 rule 23H league

1st May

Buckinghamshire United no referee mark fine £10 rule 23H league

4th May

Potten End no referee mark fine £10 rule 23H league

Haddenham United no referee mark fine £10 rule 23H league

Any Other Business

Two proposed rule changes have not been agreed by Berks and Bucks FA as they are mandatory under FA rules, 18 D and 18L/O.

Cups and awards this year have been given to:

Premier Division – Stoke Mandeville

1st Division. – A W reserves

2nd Division. – Aylesbury Hearts

Field Shield. – Stoke Mandeville

Shefield Jackman – Potten End

League Cup. – Elmhurst

Reserve Cup – Stoke Mandeville

Marsworth Senior. Aston Clinton

Marsworth Res – Stoke Mandeville Reserves

ADL Senior – AWFC

ADL Junior. – Rivets Sports

All trophies need to be brought to the AGM for engraving.

The meeting closed at 9.30 p.m. The next meeting was arranged for 3 July 2024